Privacy Policy

1. (Acquisition of personal information)

The Company shall acquire personal information through lawful and appropriate means, including providing notice or publicly disclosing the purpose of use and other legally mandated items, and obtaining consent. The Company will not engage in any unauthorized collection of personal information.

2. (Use of personal information)

The Company shall only use personal information within the scope necessary to achieve the purpose of use that was previously disclosed or indicated at the time of obtaining consent, unless the Company has obtained the necessary consent in advance, or said use is otherwise permissible under applicable laws and regulations.

3. (Development and operation of an internal structure for the protection of personal information)

The Company shall establish regulations regarding the handling of personal information, organize an internal structure, and strive to ensure the appropriate protection of personal information. The Company shall also strive to accurately respond to changes in the social environment regarding the handling of personal information. We will review and appropriately update our regulations and internal structure in a timely manner, continuously promoting improvements.

4. (Safety management)

The Company shall implement necessary and appropriate organizational, human, physical, and technical security measures to prevent unauthorized access, loss, destruction, alteration, and leakage of personal information. If any issues with the security management measures are identified, the Company shall identify the cause and take corrective actions.

5. (Compliance with laws, regulations and standards)

The Company shall comply with laws and regulations, government guidelines, and other regulations related to the handling of personal information.

6. (Complaints and consultation)

The Company shall establish a contact point for complaints and inquiries regarding the handling of personal information, ensuring prompt and sincere responses in a suitable manner.

1. Management and Administrator of Personal Information

The Company shall appoint an administrator with the responsibility and authority for handling the implementation and operation of personal information. Said administrator shall lead organizational efforts to protect personal information through training and audits.

2. Purpose of Use of Personal Information

(1) [Personal information concerning customers]

• The purposes of use of personal information concerning users (including potential users, hereafter referred to as the “User”) of the Company’s products and services (including products and services provided by the Company’s Group companies and partners, hereafter collectively referred to as “Company services, etc.”) shall be as follows:

  • Provision, operation and management of Company services, etc.
  • Announcement, provision, and management of information, events, and campaigns related to Company services, etc.
  • Conducting surveys, research, and inquiries related to Company services, etc.
  • "Responding to inquiries and requests related to Company services, etc.
    Customer responses and their contents may be recorded, documented, and analyzed to improve or control the level of service quality."
  • Tasks related to searching for, displaying, and registering information to prepare and assist users in utilizing Company services, etc.
  • Development of new services and products, as well as modifications, renovations, improvements, expansions, and updates to existing Company services, etc.
  • Creation of statistical information related to Company services, etc.
  • All operations incidental or related to the above

  However, the Company shall only store the electronic data containing personal identification numbers that customers collect, retain, and manage on Company services, etc. in designated locations. The Company shall not handle this information beyond backup, restoration, and similar processes, shall not perform searches using server functions, and shall restrict access to such data by Company employees.

• The purposes of use of personal information concerning the User's business partners (including potential business partners, hereafter referred to as “Business Partners, etc.”) shall be as follows:

  • Communication, cooperation, negotiation, and fulfillment of contracts, and requests related to such, in relation to Company services, etc.
  • Creation of statistical information related to Company services, etc.
  • "Responding to inquiries and requests related to Company services, etc.
    Customer responses and their contents may be recorded, documented, and analyzed to improve or control the level of service quality."

• In addition to the above, the purposes for using personal information related to the Company’s business partners, affiliates, and subcontractors (including potential business partners) are as follows:

  • Exercise of rights and performance of obligations related to transactions
  • Communication, cooperation, negotiation, fulfillment of contracts, and requests for fulfillment in relation to transactions
  • Operation and management of the Company’s business
  • Announcement, provision, and management of information, events, and campaigns related to the Company’s business
  • Conducting surveys, research, and inquiries related to Company’s business
  • Development of new businesses, services and products, as well as modifications, renovations, improvements, expansions, and updates to existing businesses and Company services, etc.
  • Creation of statistical information related to Company services, etc.
  • "Responding to inquiries and requests related to Company’s business
    Customer responses and their contents may be recorded, documented, and analyzed to improve or control the level of service quality."

(2) [Personal information of shareholders/investors, job applicants, and employees]

• The purposes of use of personal information concerning shareholders and investors shall be as follows:

  • Exercise of rights and performance of obligations under the Companies Act
  • Provision of various benefits from the Company in relation to the status as a shareholder
  • Implementation of various measures to facilitate smooth relations between shareholders and the Company
  • Shareholder management, including the creation of shareholder data based on prescribed standards in accordance with various laws and regulations

• The purposes of use of personal information related to job applicants (including internship applicants) shall be as follows:

  • Communication, provision of information, and applicant selection
  • Implementation and management of internships

• The purposes of use of personal information related to employees (including retirees) and their families shall be as follows:

  • Communication, labor management, human resources management
  • Occupational health and safety management (health examinations, etc. based on the Industrial Safety and Health Act)
  • Provision of welfare benefits
  • Operations related to the employee stock ownership plan
  • Operations based on laws and regulations related to labor and social insurance, as well as tax processing
  • Other rational purposes necessary for the execution of the Company’s business operations

3. Provision of Personal Information to Third Parties

The Company will not provide personal information to third parties except in the following cases:

• If the Company has the consent of the person in question
• When required to do so by laws and regulations
• Where it is necessary to protect a person's life, body, or property, and obtaining the individual's consent is difficult
• Where it is particularly necessary for the improvement of public health or the promotion of the healthy development of children, and obtaining the individual's consent is difficult
• Where it is necessary to cooperate with national agencies, local governments, or their entrusted parties in carrying out duties prescribed by laws and regulations, and obtaining the individual's consent could hinder the execution of those duties
• When it is necessary to entrust all or part of the handling of personal information to facilitate smooth business operations, within the scope necessary to achieve the purpose of use

4. Joint Use

The Company may share personal information it has acquired with domestic Group companies listed in (2) below.

(1) Items of personal information to be jointly used

Names (for corporations or organizations, the names and positions/affiliations of executives and employees), addresses, email addresses, phone numbers, and other information related to personal attributes.

(2) Scope of joint use

The Company and domestic Group companies: Restartz Co. Ltd.

(3) Purpose of joint use

The purpose of use is as described in 2.(1) above

(4) Party responsible for the management of personal information

Infomart Corporation
1-2-3 Kaigan, Minato-ku, Tokyo
Ken Nakajima, President and CEO

5. Creation of Pseudonymized and Anonymized Information

The Company may create pseudonymized data and anonymized data in accordance with the Act on the Protection of Personal Information.
If the Company creates pseudonymized information and changes the purpose of use, we will announce it here or by other means.
In addition, the Company will announce the joint use of said pseudonymized information here .
If the Company creates or provides anonymized information, we will announce it here .

6. Security Control Measures Regarding Personal Information

The Company has implemented the following measures for the safe management of personal information:

(1) Formulation of basic policy

The Company has established and operates a basic policy to ensure the proper handling of personal information.

(2) Establishment of discipline in the handling of personal information

The Company has developed and is implementing regulations regarding the handling of personal information, outlining the methods of handling, responsible parties, and their duties at each stage of acquisition, use, storage, provision, deletion, and disposal.

(3) Organizational safety control measures

The Company has appointed a person responsible for handling personal information and clarified the scope of persons responsible for handling personal information and the personal information handled by said employees. Additionally, we have established a reporting and communication system to notify the responsible person and relevant departments in the event of any violations or indications of violations of laws and regulations or handling regulations.

(4) Personal safety control measures

The Company conducts regular training for employees on important considerations regarding the handling of personal information.

(5) Physical safety control measures

In areas where personal information is handled, the Company manages employee access and restricts the entry of devices, while also implementing measures to prevent unauthorized individuals from accessing personal information.

(6) Technical safety control measures

The Company implements access controls to limit the personnel involved and the scope of personal information being handled.

(7) Understanding the external environment

When storing personal information in a foreign country, the Company implements security measures based on a complete understanding of the personal information protection systems and regulations of that country.

7. Outsourcing of Personal Information

The Company outsources part of its operations to provide better services to our customers in our business operations.
In doing so, the Company selects subcontractors recognized for handling personal information appropriately, establishes necessary provisions in contracts regarding proper management and confidentiality of personal information to prevent the leaking of customer personal information, and ensures that appropriate management is implemented.

8. Acquisition of Personal Information in a Manner that Prevents the Individual from being Readily Identified

The Company-operated websites use cookies (Note 1) and web beacons (Note 2) to collect information such as IP addresses, browser types, and referring URLs from access logs.Information collected is used as statistical data for analyzing website usage trends. It is not used to identify individual users except on pages that require user authentication.
(Note 1) Identification information sent from the web server when the browser accesses the website, which is then sent back to the server during subsequent visits.
(Note 2) Small image files embedded in website pages that are used to record when the page is accessed.

Use of Google Analytics
The Company-operated websites use Google Analytics to improve the websites. Google Analytics uses cookies to collect, record, and analyze your website visit data. This data is managed by Google. The Company receives this data to gain insight into your website visits. The Company does not collect personal information from customers on the websites. The methods of data collection and usage by Google for access information are governed by the Google Analytics Terms of Service and Google’s Privacy Policy. For more information about Google Analytics, please visit:
https://www.google.com/analytics

9. Protection of Personal Information at Linked Sites

The Company is not responsible for the handling of personal information on websites of other businesses or individuals linked from our website.

10. Request for Disclosure, etc. of Retained Personal Data

Methods for requesting the notification, disclosure (including records of third-party provision), correction (such as content correction, addition, or deletion), suspension of use (including stopping or deleting use), and cessation of provision to third parties (collectively referred to as ""Disclosure, etc.""), are as described below. Please note that any changes to membership information for Company services, etc. can be processed at the Company’s support center.

(1) How to request

(2) Processing fee

11. Voluntary Nature of Personal Information Provision

While providing personal information to the Company is voluntary, please understand that if necessary information is not provided, the Company may be unable to provide certain services.

12. Revisions to the "Handling of Personal Information"

The "Handling of Personal Information" may be revised in accordance with amendments to laws and regulations. The revised contents will be publicly announced by posting on the Company's website, or by other means.